Approved Regulation on the Department’s Operations

This Regulation establishes the procedure for assessing the effectiveness of the heads and employees of the internal audit services of ministries and agencies, the Cabinet of Ministers of the Republic of Karakalpakstan, and the internal audit services of regional and Tashkent city khokimiyats based on key performance indicators, as well as the procedure for their incentivization and ranking.

This procedure defines the objectives, tasks, functions, rights, and responsibilities of the internal audit services of higher education institutions within the Ministry’s system, as well as the rules for organizing their activities.

List of Key Responsibilities of the Department of Internal Audit and Financial Control

• Analyzing compliance with budget legislation and strengthening budget discipline through the study of budget accounting and the preparation of financial reports.

• Preventing violations of budget legislation by identifying and minimizing risks of improper and inefficient use of budget funds using remote auditing, and eliminating causes and conditions that contribute to such violations.

• Assessing the effectiveness of information technology implementation in the financing process of the higher education institution and developing proposals for its improvement.

• Reviewing suspicious cases identified through risk analyses conducted by financial control bodies and the Ministry's situational center, examining primary documents, and entering relevant information within established deadlines.

• Studying and evaluating the financing process from budget funds, including the preparation, approval, and execution of expenditure estimates (detailed and consolidated), income and expenditure estimates, staffing schedules, and supplementary documents.

• Developing proposals to reduce and prevent the occurrence of accounts receivable and payable by analyzing their status, causes, and sources.

• Informing the leadership of the educational institution about detected violations of budget legislation.

• Cooperating with the Ministry's Internal Audit Department.

• Considering appeals from individuals and legal entities.

Information on Completed Work

• Continuous monitoring is conducted over the preparation of staffing schedules, income and expenditure estimates for budgetary and extra-budgetary funds in accordance with current regulatory documents, as well as their targeted use.

• Based on the quarterly report, a registry of existing accounts receivable and payable was compiled, causes of overdue debts were identified, and instructions were issued to departments for their elimination.

• A study was conducted on the conclusion of lease and utility contracts and the timely receipt of payments in accordance with the requirements of the Regulation "On the Procedure for Leasing State Property," approved by the Cabinet of Ministers Resolution No. 660 dated December 14, 2023.

• An examination was carried out on the correct calculation and payment of salaries and equivalent payments to professors and other staff working at the higher education institution from budgetary and extra-budgetary funds.

• The correctness of the assignment and payment of scholarships, incentives, and financial assistance to students studying at the higher education institution was studied based on the Cabinet of Ministers Resolution No. 59 dated January 31, 2020, and appropriate instructions were given to address identified issues.

• A study was conducted on compliance with the Regulation "On the Procedure for Reimbursing Part of the Monthly Rent Payment to Students Living in Dormitories of State Higher Education Institutions on the Basis of Lease Rights," approved by Cabinet Resolution No. 605 dated September 24, 2021, as well as the timely collection of student housing payments.